-To move global warming to people’s agenda, attracting attention,
-To raise awareness of the factors causing global warming,
-To make them have knowledge about the consequences of global warming,
-To ensure that they avoid harmful behaviors that can cause global warming (reducing water
consumption, stopping the
use of spray, minimizing the use of individual vehicles…),
-To ensure that they are aware of the measures taken against global warming worldwide,
-To ensure the formation of environmental awareness in humans,
-To provide equality of opportunity by including young people with limited opportunities in
the project,
-To increase the visibility of Erasmus +,
-To ensure that different cultures interact with each other.

1. We will notify you about the Hotel with all details in the Facebook group of the project.
2. Our hostels are set 3 days before the project date and no change is made. Hostels often do
not have air conditioning, and the concept of hostels are all the same all over the world. In
addition, there will most probably be no personal items such as towels, toothbrushes, sheets, so
you should bring these items with you. In our projects, in both youth exchanges and training
courses, accommodation is made in the style of camping. Moreover, some projects can be
implemented in camping areas in bungalow houses. Participants should take this into account,
and come to our project knowing that in order not to have disappointments. And,
accommodation places are not open to evaluation.
In addition, participants, organizators, and leaders who do not want to stay in hostels arranged
by the organizer can stay in other hotels, provided that they cover their own accommodation
fees. The important thing is to fully participate in the events. Otherwise, their participation will be
cancelled.
3-We give a list of items included in your suit/room and a photo of your suit/room and ask to
confirm the list. If you give any damage to the room or to the items, you have to pay for the
expenses.
4-We’re going to inform you about the hostel where you will stay a week before the project.
For e.g.: If the project starts on 20th April, between 12-17th April, we find the hostel and send
the info to you because we don’t live in the city where the project will take place. Therefore, it
takes time to find and decide for the bestone.
In some projects you may have to stay with people up to 8 in the same
room. It is usually 4 or 5 participants in one room but this may change
according to accommodation place

1. We do not have coffee breaks, fruits, cookies, etc… in our project. While you are coming to the
project, you should approve this.
2. If the water cannot be drunk from the fountain, we will provide it. Otherwise, it will be drunk
from the fountain.
3. The food menu may vary according to the country where the project takes place and the
culture of the country. We do our best to the extent of the people.
4. If the participants do not like the food, they can eat elsewhere, provided that they pay it
themselves.

1.Your name, surname, dates, and price information must be written on your tickets.
2.You must have both arrival-departure tickets, boarding passes, and invoices.
3.All the tickets must be from the economy class. The business class will not be accepted.
4.You cannot receive reimbursement if you loose your boarding passes. You have to hand them over to us.
5.We need a copy of your passport with the stamps that you get on the borders. You should immediately get their
copies on the airport. If you use your IDs, you should the their copies too.
6.The open-date tickets are not accepted. Every ticket must have a specific date on it.
7.You have to deliver original tickets to us after the project.
8.If you use a private car or bus (from your country), you have to bring your gas invoice from gas station, you should
explain that how many km far away from your home to the project place and you have to give a calculation of km
and gas price. If you rent a car or bus, the price of renting can not be reimbursed. We can give only the gas price
which you used. If you use a taxi or Uber, this expense will not be covered by us. Only public transportation will be
covered.
9.When you go back, you must send your departure boarding passes too. Firstly team leaders must take their
photos, send by email and later send them by post.
10.Participants whose nationality does not belong to the country they are coming from must have a document
showing their residence in the county they live in. This document can be a student ID card or a residence permit. The
National Agency asks us to do your reimbursement. Please pay attention. These rules are all from the rules in the
project system. These documents are requested from us during the audits.
11. If the ticket that was first purchased and sent to us is changed later, only the tickets that were sent the first will be
paid back. E.g; Your arrival ticket is 100 Euros, your return ticket is 100 Euros, but at the last moment you decided to
change your return ticket and bought a ticket for 150 Euros. The total ticket price was 250 Euros with the latest
change. However, even if your maximum ticket price is 275 Euros depending on the distance, we will pay you on the
first ticket you buy, ie 200 Euros. So the difference is not paid.
12.You need to print all the tickets you have used before the project and deliver them at the project. Sending a
digital copy is not enough (Email etc.)
13.If you buy your tickets together and there is more than 1 name on tickets,
everyone will print it for himself/ herself!
14.On first day (travel date), you will give us all your tickets, visa documents,
passports, boarding passes and sign the tickets list one by one! Thats why
before coming here, everyone must fill into the ticket list, everyone must print all
of their tickets and if you have used visa, you should print your visa documents.

IMPORTANT INFORMATION REGARDING THE TRAVELING!

Before buying any tickets participants must get confirmation

– Reimbursement of travel distance will be calculated using the distance calculator.

Budget for travel cost 360

After the project;
1.You must go your home maximum in three days.
2.The team leaders must take his/her own team boarding passes, original tickets, original , residence
permit or student ID e.t.c and take their photos.
3.He/she must send them by e-mail
4.He/she must send them by post.
5.Both your Email and post have to reach us.
6.Bank commission belongs to participants. And it changes according to each country’s procedures. It’s
between 10-60 euros per country. After you take your money, the leaders should send a paper via e-mail
which shows she/he took all the money of the team. She/He must write it by handwriting and sign it.
7.You cannot arrive at the project 1 day later than the first day of the project or leave 1 day earlier than the
last day of the project. For this, you should notify us before you buy your tickets. Otherwise, we cannot
guarantee to pay your reimbursements. It is a rule set by European Commission. But you can come earlier
than the first day of the project and you can leave later than the last day of the project. ( three days earlierthree days later)
8.The daily plan can be changed by our organization. Some features can be negotiated with the
participants and new changes can be made on the estimated schedule.
9.You have to care for the estimated daily plan and participate to the activities except some certain
unexpected situations like illness.
10.We have to provide your accommodation and meals during the days of the project. However, if you
stay longer, you will have to pay for your own expenses
11.Obeying the rules are very important in terms o your participation. In case you do not follow the rules
and bring the necessary documents, your participation will be canceled and
you will not be able to get your reimbursement. In this case, your hotel
expenses will not be covered. It is very possible to have problems in a
project with 40 different people. However, we should apply these rules in
order to provide peace, so it is very important to obey them.
12.You should be member (sign up) to www.zift.org. You will get access to
REIMBURSEMENT page after you sign up. You should upload all of your
tickets 1 by 1 to the reimbursement system