Hotel
Club Barbarossa Hotel & Villas in Kaş/Antalya

*Hotel is rearrangeable if there is a need

ABOUT ACCOMMODATION
1-We try to do our best on accommodation. We will provide a bed in a room, hot water and sufficient
food. You may bring your own sheets, slippers, towel and personal care stuffs if you wish. Please don’t
expect big and luxury places. This is a Youth Exchange project. The budget is not so much. Until now, we
did not have any problems about hotels with most of the participants.
2-We give a list of items included in your suit/room and a photo of your suit/room and ask to confirm the
list. If you give any damage to the room or to the items, you have to pay for the expenses.
3-We’re going to inform you about the hotel where you will stay a week before the project.
For e.g.: If the project starts on 20th April, between 12-17th April, we find the hotel and send the info to
you because we don’t live in the city where the project will take place. Therefore, it takes time to find and
decide for the best one.
In some projects you may have to stay with people up to 5 in the same
room. It is usually 2 or 3 participants in one room but this may change
according to accommodation place.

360 euros of travel budget.

There is no budget for PCR tests

There is no budget for VISA ( hasta donde sabemos en Somos Europa cuesta 25 euros  y se puede hacer online pero os recomendamos comprobarlo tambien vosotros)

Travel
How to Arrive in Antalya?
You should search for the most economic flight
or bus to Antalya from your hometown. Please
contact us before buying your ticket for
confirmation. We will share info for getting to
the Hotel on the Facebook group of the project.

SOME IMPORTANT REMARKS AND GENERAL RULES
1-Your name, surname, dates and price infos must be written on your own tickets.
2-You must have both arrival-departure tickets and invoices.
3-You can not receive reimbursement if you lose your boarding passes. You have to deliver it to us.
4-We need a copy of your passport with the stamps that you get in the borders.
5-The open-date tickets are not accepted. Every ticket must have a specific date on it.
6-You have to deliver original tickets to us after the project.
7-If you use private car or bus (from your country), you have to bring your gas invoice from gas station, you should
explain that how many km far away from your home to project place and you have to give calculation of km and
gas price. If you rent car or bus, the price of renting can not be reimbursed. We can give only gas price which you
used.
8-When you go back, you must send your departure boarding
passes too. Firstly team leaders must take their photos, send by
email and later send them by post.
9-You need to print all the tickets you have used before the
project and deliver them at the project. Sending a digital copy
is not enough (Email etc.)
POST ADDRESS
ZİFT HAYAT BOYU ÖĞRENME VE EĞİTİM DERNEĞİ
Korkutreis Mahallesi Sezenler Caddesi Alp Apt. No: 4/16 Sıhhiye
Çankaya ANKARA/TURKEY P.Code: 06420

IF YOUR TICKET PRICE IS OVER THAN MAXIMUM AMMOUNT, then you can take maximum money. But if
it is lower than maximum money, then you’ll recieve your expences. The rest of it will be used by us for
other projects.
Example1: For your country, maximum money(limit) is 200 Euros. Your tickets’ price is 150 Euros. We pay
150 Euros to you and other 50 Euros will be used. Example2: For your country, maximum money(limit) is
200 Euros. Your tickets’ price are 250 Euros. We pay 200 Euros (maximum limit for you)

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3
TO GET YOUR REIMBURSEMENT
After project;
1.You must go your home maximum in three days.
2.The team leaders must take his/her own team boarding passes, original tickets, original invoices e.t.c
and take their photos.
3.He/she must send them by e-mail
4.He/she must send them by post.
5.Both your Email and post has to reach us.
Your reimbursement will be in your leader account on 23 September 2021. Reimbursement can’t
be earlier than 23 September 2021 or can’t be later than 23 September 2021.

Bank commission belongs to participants. And it changes according to each country’s procedures. It’s
between 10-60 euros per country. After you take your money, the leaders should send a paper via e-mail
which shows she/he took all the money of the team. She/He must write it by handwriting and sign it.

During the project:
You should attend at least 95% of the program to get reimbursement
You should respect the program schedule in order to carry out successfully the activities

POR FAVOR MUY IMPORTANTE GUARDAR LAS TARJETAS DE EMBARQUE, SIN ELLAS NO SE PUEDE HACER EL REEMBOLSO

1-You cannot arrive in project 1 day later than
the first day of project or leave 1 day earlier
than the last day of Project. For this, you should
notify us before you buy your tickets.
Otherwise we cannot guarantee to pay your
reimbursements. It is a rule by European
Commission. But you can come earlier than
first day of project and you can leave later than
last day of project. (three days earlier-three
days later)
For ex: If the project dates are between 20-25
April 2015, you can’t come later than 20th or
you can’t leave earlier than 25th. But you can
come earlier than 20th and leave later than 25
th. (maximum three days earlier-three days
later)
2-Daily plan can be changed by our
organization. Some features can be negotiated
with the participants and new changes can be
made on the estimatedschedule.
3-You have to care for the estimated daily plan and
participate to the activities except some certain
unexpected situations like illness.
4-One team has to have the participants from the
same nationality. For ex: If you come from
Romania, all team must be Romanian as passport
and nationality. If a Turkish person live in Romania,
he can’t join the program on behalf of Romania.
5-We have to provide your accommodation
and the meals during the days of the project.
If you stay longer, you will have to pay for your
own expenses.

6-You will have a chance to visit and tour
around the city center. The free time will be
given to you for this. But we do not have a city
tour opportunity.But if the participants want, we
can organize it altogether. Otherwise, you will
have free time wherever you want togo.
7-We don’t take extra money from EU for trips.
So, If all participants decide a trip together,
then we organize it and go together. But trip
fee is paid by participants. You should
understand that THE PROJECTS ARE NOT
HOLIDAY.
8-You must listen and folow the organizators’
warnings. Please don’t forget that each
Country has different cultural background. So
we have different habits and features and
something can be a problem for you. It is
advised to take care of the warnings.
9-The project does not have to take place near
the city center. It can be held in a village or
town.
10-Organizer might give some environmental
and outside tasks to theteams.

11-After the intercultural nights, we usually
make a party. But everything ends at 1.00 am
and participants should go to their rooms and
make no noise. Because in the morning, we
start to the activities again and we dont want to
disturb other people.
12-We make evaluations (questionnaire)
everyday or only last day. In quiz, your name
and signature will be written. With quizzes, the
participants evaluate everything related to
project. Sometimes they think they evaluate
only conditions. Evaluation is for everything
(except hotel and food) like teams, activities,
cultural nights etc. We mean we will evaluate
ourselves altogether. So, it is not a secret. You
have to write your name and signature.
15-The EU projects are done WITHOUT FEE.
We mean we don’t take any PARTICIPATION
FEE. But if your organization takes money from
you, it is between you and them. When you are
volunteer to give money, please don’t come
with big expectations because of this money.
16-These rules are written to maintain peace
among the participants.
17-If you will join this project, you should trust us
without any doubt.
18-Sometimes, hosting organization can let a team
to leave earlier because of their urgent job. It is up
to hosting organization.

19-In these conditions below, a participant
cannot be allowed to stay in project and they
can’t take their any ticket money;
a) a person comes late to activities all time
without any validreasons.
b) a person disturbs other neighbors or
participants
c) a person is racist, negative, bad tempered
etc.
d) a person uses drugs in the project (also
marijuana)
e) a person uses violence
f) a person doesn’t give necessary documents
to us
20-By joining the project, you are considered
to read and accepted every rules.
21-You have to read, understand and sign this
agreement in order to participate to the
project.